THE INTERNATIONAL HOKURIKU KOGEI (artisan crafts) SUMMIT

Application Guidelines

Title
U-50 INTERNATIONAL HOKURIKU
KOGEI (artisan crafts) AWARDS
Theme
THIS IS KOGEI (artisan crafts) ̶TRADITION AND INNOVATION
About
U-50 INTERNATIONAL HOKURIKU KOGEI (artisan crafts) AWARDS are awards given to young craftspeople - artists, craftsmen, and designers who are age 50 or younger - who work in fields related to KOGEI (artisan crafts).
This competition comprehensively evaluates and recognizes not only the craftworks, expressions and techniques, but also their approaches that include their thinking, efforts and activities, strategies and implementation, and vision for the future.
Its goals are to reevaluate the existing stereotypes about KOGEI by going back to a neutral standpoint, acknowledging the global trend in which the field of KOGEI is becoming borderless and its disciplines interrelated, and to create opportunities for international networking and collaboration, and from there, to paint a new future vision for the world of KOGEI.
The eligible techniques and materials include lacquerware, metalworks, casting, wood carving, hand-made paper, silk textiles, ceramics, as well as glass, leather, dying-and-weaving, and many other crafts historically practiced around the world.
We look forward to receiving many submissions from KOGEI individuals who are demonstrating the kind of appeal that can only be found in KOGEI that simultaneously embody both tradition and innovation, and are practicing a new kind of craft-making work.
1. Eligibility
  • (1) Must be 50 years of age or younger
    (as of May 31, 2017)
  • (2) Any nationality
  • (3) An individual or group involved in craft-making work (artist, artisan, designer and so on)
    • * Can be a member of an organization or company. However, the applicant must obtain permission from the entity he or she belongs to beforehand to participate in this contest
  • (4) Participants who have passed the second round of jurying must be able to participate in the Collaborative Creation Program (* details on 12), a privilege given to finalists
  • (5) Only for who apply from Japan requires prize-winning of awards/competitions in the past
2. Works eligible
for submission
  • (1) The first-round Jurying will be conducted based on the works and activities in the past, and your own vision about KOGEI (artisan crafts).
  • (2) For who has passed the first-round jurying, the following will be subject to review.
    •  ① An unreleased work that was created on June 1, 2012 or later (can be unfinished at the time ofapplication as long as it will be completed by Friday, July 14, 2017)
    •  ② The eligible techniques and materials: metalworks, lacquerware, wood carving, hand-madepaper, dyeing-and-weaving, ceramics, glass, leather, dying-and-weaving, and others (or a combination thereof)
    •  ③ 2-dimentional or 3-dimentional work-Size of the piece: the total of its three dimensions must be 250cm or less, and the weight must be 20kg or less (including the dimensions and weight of frames, dedicated stands, and so on)
    •  ④ Number of pieces to be submitted: 1 piece per person or group
3. Registration and
Jurying Timeline
  • (1) Registration: Tuesday, April 18 ‒ Wednesday, May 31, 2017 (cutoff time: 11:59pm Japan Time)
  • (2) Deadline for sending data on submission piece for the first round of jurying: Monday, June 19, 2017
  • (3) Results of first-round of jurying announced: mid-July 2017 (50 individuals/groups will be selected for the second round of jurying)
  • (4) Deadline for shipping submission pieces: must arrive in Toyama Prefecture by mid-August 2017
  • (5) Results of second-round of jurying announced: early September 2017
  • (6) Collaborative Creation Program (*): presumably about a week in September-October 2017 (dates are flexible)
  • (7) Final jurying: Wednesday, November 22, 2017
  • (8) Award ceremony: Thursday, November 23, 2017 (holiday)
  • (9) Exhibition: Thursday, November 16, 2017 - Monday, January 8, 2018
4. Awards and
Privileges
  • (1) Prize
    Grand Prize: 2,000,000 JPY
    (1 individual/group)
    Excellence Award: 500,000 JPY
    (1 individual/group)
    Honorable Mention: 300,000 JPY
    (4 individuals/groups)
    Sompo Japan Nipponkoa Special Prize: 300,000 JPY (1 individual/group)
  • (2) Finalists'privilege: participation in the Collaborative Creation Program (*)
5. Criteria for
selection
  • (1) Originality: Are individualism and aesthetic sensibilities of the applicant as an artist, craftsperson, or designer being reflected in the work and creative activities?
  • (2) Opinion and future vision about KOGEI (artisan crafts): Does applicant have, through own experiences and connections with society, a profound grasp of the current situation of KOGEI? Does applicant have a vision for the future of own KOGEI works and for the prospects that surround the world of KOGEI?
  • (3) Making good use of materials and techniques: Are the qualities of the materials and traditional techniques being utilized, and is innovation being created?
  • (4) Aesthetic value: Is “beauty” (as in “functional beauty” and “visual beauty” ) felt from the piece?
6. Number of entries
to be selected
  • (1) First-round of jurying: 50 individuals/groups
  • (2) Second-round of jurying: 6 individuals/groups as finalists for the final jurying, 1 individual/group as a winner of Sompo Japan Nipponkoa Special Prize
  • (3) Final jurying: 1 individual/group as Grand Prize, 1 individual/group as Excellence Award, 4 individuals/groups as Honorable Mention
7. Registration
Please register from our website and entering the necessary information.

Registration Form

8. Registration fee
Free
9. Items to submit
for Jurying
  • (1) One profile photo (300 dpi, longest side should be about 15cm, face must be visible) and a written personal profile in 400 words or less.
  • (2) Artist statement, about 1000 words (examples of topics: your vision regarding your craft and/or its implementation, parts about your craft that is innovative, and so on).
  • (3) A simple portfolio which shows works and activities in the past. (It should be summarized in about 6 pages of A-4 sized PDF format)
  • * Details on how to submit the above items will be sent to your email address at appropriate timing.
  • For who has passed the first-round jury,
  • (4) Six photos (300 dpi, longest side should be about 20cm, 2-10MB) of the work being submitted (a. overall image, b. from the front, c. from the back, d. Left side, e. right side, f. a close-up).
  • (5) Details about the work (title, price, materials used, dimensions, and so on).
  • (6) An unreleased work that was created on June 1, 2012 or later (can be unfinished at the time of application as long as it will be completed by Friday, July 14, 2017)
  • * Details on how to submit the above items will be sent to your email address at appropriate timing.
10. First-Round
of Jurying
  • (1) Jurying will be conducted based on items 9-(2) , 9-(3) submitted for the jurying as listed above.
  • (2) 50 individuals/groups will be selected for the second-round of jurying .
  • (3) Results notification
    • - The results of the first-round of jurying will be announced on the website in mid-July 2017.
    • - Only the applicants who have passed the first-round jurying will be sent a result notification, consent form and guidelines for preparing for the second-round jury and for the exhibition, and a questionnaire regarding the Collaborative Creation Project.
    • - Applicants who have passed the first-round jurying will become candidates for the second-round of jurying and be eligible to exhibit their work at the international KOGEI (artisan crafts) exhibition scheduled to be held at the Toyama Prefectural Museum of Art & Design (November 16, 2017-January 8, 2018).
    • - If you have passed the first-round jury, please send your work to a location specified by the organizer. * Please be sure to read 14-17 below for information on shipping and insurance.
11. Second-Round
of Jurying
  • (1) Jurying will be conducted on items 9-(2) , 9-(3) ,9-(4), 9-(5), and 9-(6) the submitted work, submitted for the jurying as listed above.
  • (2) 6 individuals/groups as finalists for the final jurying, 1 individual/group as finalists as a winner of Sompo Japan Nipponkoa Special Prize will be selected.
  • (3) Results notification
    • - The results of the second-round of jurying will be announced on the website in early September 2017.
    • - Only the six finalists who have passed the second-round of jurying will be sent a result notification.
    • - The six finalists who have passed the second-round of jurying must attend the award ceremony (November 23, 2017).
    • - The six finalists who have passed the second-round of jurying must participate in the Collaborative Creation Project (*).
12. Finalist privilege:
The Collaborative
Creation
Program

(*)
Under this program, 6 finalists will create new works in collaboration with hosts (corporation, craft studio, craftsperson, etc.) in a craft- making environment in Hokuriku. While working with a host, each finalist can choose to further deepen your area of speciality or learn a new technique in a completely different area to create new work.
  • (1) The works created as a result of the program will be entered in the final jurying process, and will be exhibited at the same venue as the works already submitted for the competition.
  • (2) The finalists can request the period (presumably about a week) in September-October.
  • (3) The specialized areas of the hosts (corporations, craft studios, artisans, etc.) to participate in the collaborative project include metalwork, lacquerware, Japanese paper making, ceramics, woodworking, glass, weaving and so on.
  • (4) Based on the desired time at which the finalists would like to do the program, the organizer will match them with hosts.
  • (5) In the event that a finalist is an individual, the costs for participating in the Collaborative Creation Program (transportation, accommodation, and work production) will be covered by the organizer. However, if the finalist is a group, the organizer will pay a portion of the cost.
13. Final jurying
  • (1) The final jurying will take place on the works submitted for the awards and the works created under the Collaborative Creative Program by the six finalists.
  • (2) The finalists will be required to give a presentation.
  • (3) Results notification
    • - The results of the final jurying will be announced on our website and at the award ceremony on Thursday, November 23.
    • -The six finalists and the winner of Sompo Japan Nipponkoa Special Prize are asked to attend the award ceremony.
    • - The costs for attending the award ceremony (transportation and accommodation) will be covered by the organizer. However, if the finalist is a group, the organizer will pay a portion of the cost.
14. General shipping
instructions
(for who has passed
the first-round jury)
  • (1) It is the responsibility of the applicant to assure that the work is placed in a durable box that can withstand the shipping and is packed securely.
  • (2) Submissions delivered without packing will not be accepted.
  • (3) The organizer will not be held responsible for any damages occurred during the transport.
    * Read 17. Insurance and Management of Submitted Work.
  • (4) The received works will be unpacked and checked on the scheduled day for the second-round jurying.
  • (5) In the event that damages are discovered at the time of unpacking, the organizer will contact the applicant. Any necessary repairs must be done by the applicant.
  • (6) The organizer will not be held responsible for any works' ineligibility to be entered in the second-round jury and the exhibition due to damages occurred during shipping.
  • (7) Any written or diagram instructions needed for assembling the work must be attached to the consent form and the work.
  • (8) Handling of the submitted works will be done by a professional company specified by the organizer. The organizer will not be liable for any assembly problems at the exhibition due to complicated assembly instructions given by the applicant.
15. Shipping the work
to Toyama
(for who has passed
the first-round jury)
  • [ For applicants within Japan ]
  • (1) The applicants are asked to cover the shipping cost.
  • (2) Works should be arrived in Toyama by mid-August 2017 (to be confirmed).
  • (3) Shipping address: Details will be sent to the applicants individually.
  • * If applicant would like to deliver the work in person, please contact the organizer. Even when delivering the work in person, the organizer ask that the work be packed carefully in a durable box.
  • [ For applicants shipping from overseas ]
  • (1) The oranizer will cover the shipping cost for the shipping to Toyama.
  • (2) Works should be arrived in Toyama by mid-August 2017 (to be confirmed).
  • (3) As a general rule, the works will be shipped to Japan after collected to the shipping basses (storage) in several countries. Applicants must deliver one's work to the instructed shipping basses (storage) by the date and time specified. Details including the address of the shipping basses (storage) will be notified from organizer after first-round jury.
    * It may be changed depending on circumstances of each country.
  • (4) The work will be shipped by the contract transport service provider hired by the organizer.
  • (5) The work must clear customs with the premise that it will be returned after the end of the exhibition.
  • (6) In the case that customs fee and/or extra shipping fee within Japan is incurred during customs service, such fees will be covered by the organizer.
  • (7) The applicant must prepare an invoice and customs documents.
    * It may be changed depending on circumstances of each country.
  • (8) In the invoice and customs documents, please enter the same price amount that was entered in the exhibition application form.
  • (9) As a general rule, we do not accept works delivered in person from overseas.
  • (10) Even in the case that the submission work is shipped by another person or agent, communications by the event host will be with the applicant.
  • (11) Do not use non-heat treated wooden materials (boxes) for packing. If using wooden materials, a “heat treatment/fumigation certification” must be obtained.
  • (12) Please be careful if your work contains animal-derived materials. In the event that it infringes on the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES), it may not pass customs within the required time for the delivery to the meet the deadline.
16. Returning the Work
(for who has passed
the first-round jury)
  • [ Return shipping to applicants within Japan ]
  • (1) The applicants are asked to cover the shipping cost for for return shipping.
  • (2) The works will be carefully packed and shipped by a fine art transportation service specified by the organizer.
  • (3) As a general rule, the work will be shipped backed to the address that it was shipped from.
  • (4) After the exhibition, the estimated amount of shipping fee will be sent to the registered e-mail address. After reviewing/accepting the estimated amount, the invoice will be sent to the registered e-mail address. Please make a deposit. After payment is confirmed, the return procedure will be started. * If payment can not be confirmed, the works will be discarded after storing for a certain period of time.
  • (5) In the event that damages are discovered at the time of unpacking, please file a complaint with the shipping company that made the delivery. The organizer will be unable to confirm of problems and therefore, will not be able to provide assistance.
  • * If you would like to deliver your work in person, please contact the organizer.
  • [ For applicants shipping from overseas ]
  • (1) The applicants are asked to cover the shipping cost for for return shipping.
  • (2) The works will be carefully packed and shipped by a fine art transportation service specified by the organizer.
  • (3) As a general rule, the work will be shipped backed to the address that it was shipped from.
  • (4) As a general rule, the applicant must prepare an invoice and customs documents.
  • (5) Be sure to fill out the necessary portions of the invoice and customs documents and enter the same price amount that was entered in the exhibition application form.
  • (6) Any customs clearance and customs fees (at the international airport or otherwise in applicants countries) must be covered by the applicant.
  • (7) After the exhibition, the estimated amount of shipping fee will be sent to the registered e-mail address. After reviewing/accepting the estimated amount, the invoice will be sent to the registered e-mail address. Please make a deposit. After payment is confirmed, the return procedure will be started. * If payment can not be confirmed, the works will be discarded after storing for a certain period of time.
  • (8) In the event that damages are discovered at the time of unpacking, please file a complaint with the shipping company that made the delivery. The organizer will be unable to confirm of problems and therefore, will not be able to provide assistance.
17. Insurance and
Management of
submitted work
(for who has passed
the first-round jury)
  • ■ Insurance for shipping (outward shipping) the submission work
  • [ Applicants from within Japan ]
  • Please be sure to take out insurance against damages as deemed necessary.
  • [ Overseas applicants ]
  • Insurance for shipping will be covered by the organizer.
  • ■ Insurance from the point they are received until the works are shipped back
  • The submitted works will be covered by insurance by the organizer.
  • * The designated service provider(s) will take utmost care in handling the works during unpacking, exhibition and so on. However, the organizer will not be held liable for damages in the event of force majeure such as natural disasters.
  • ■ Insurance for shipping (return shipping) the work
  • Insurance for shipping will be covered by the organizer.
  • * For the purpose of determining the insurance premium costs, please be sure to state the price of the submitted work. Details about insurance will be announced at a later date.
18. Exhibition and
Archiving
(for who has passed
the first-round jury)
  • (1) All of the work pieces that have passed the first-round jury will be exhibited at the international KOGEI exhibition of THE INTERNATIONAL HOKURIKU KOGEI (artisan crafts) SUMMIT.
  • (2) We will prepare an archive and report. Whether or not a pictorial archive will be compiled has not yet been determined. All the works that have passed the first-round jury, as well as the works created by the six finalists under the Collaborative Creation Project will be included in the archive and report.
    • - One complimentary copy of the report will be presented to each applicant (individual or group) who has passed the first-round jury.
  • (3) All of the intellectual property rights related to the work belong to the applicant who submitted the work. However, any usage of the intellectual property rights shall be as outlined below:
    • a. In the case that the organizer or public entities, such as those of national or regional government, are to engage in PR activities or hold an exhibition, they shall be allowed to use the intellectual property rights for the submitted work.
    • b. Images of the work sent by the applicant shall be used if they are for the purpose of creating printed matters and PR materials such as archives and reports, postcards, and posters.
    • c. No particular time limit shall to be set for the use of the intellectual property rights,
    • d. In the case that the presented images of the work will conceivably be used for purposes other than those mentioned above, i.e., for so-called commercial gain, the party interested in the use of the images and the applicant who presented the images shall engage in consultation.
    • e. Regarding the award-winning pieces, the organizer may retake photographs of them and use the images.
    • f. As a general rule, making imitative sketches or taking photographs at the exhibition, other than those done by reporters and event host for the purpose of keeping a record, are prohibited.
  • (4) All right portrait rights and copyright belong to the applicant submitting the work. However, any use of the portrait rights and copyright shall be as outlined below:
    • a. Images of the applicant (including voices), works created under the Collaborative Creation Project and any records of the process, and photographs, texts, videos, etc. of past activities that are deemed necessary for understanding the work presented at the award- winning work exhibition can be used at the exhibition.
    • b. Additionally, the abovementioned photographs, texts, and videos can be used for creating printed matters and PR materials such as archives and reports, postcards, and posters.
    • c. No particular time limit is to be set for the use of the portrait rights and copyright.
    • d. In the case that the presented images of the work may conceivably be used for purposes other than those mentioned above, i.e., for so-called commercial gain, the party interested in the use of the images and the applicant who presented the images shall engage in consultation.
    • e. As a general rule, making imitative sketches or taking photographs at the exhibition, other than those by reporters and the organizer for the purpose of keeping a record, are prohibited.
19. Official languages
Japanese and English
20. Policies for
personal
information
protection
Policies for Personal Information Protection by the U-50 INTERNATIONAL HOKURIKU KOGEI (artisan crafts) AWARDS
  •  1.  Proper protection of personal information
    • The organizer recognizes the importance of personal information, and will adhere to the Act on the Protection of Personal Information, the Toyama Prefecture Personal Information Protection Code, and related laws; will properly and safely manage the personal information of those applying to the U-50 INTERNATIONAL HOKURIKU KOGEI (artisan crafts) AWARDS (hereafter referred to as “applicants”); and carry out appropriate measures to prevent leaking, loss, or damage of personal information.
  •  2.  Purpose of using personal information
    • The applicants’ personal information will be used solely for the purpose of engaging in affairs related to the U-50 INTERNATIONAL HOKURIKU KOGEI (artisan crafts) AWARDS (i.e., communications needed for operation, announcement of jury results, shipping of documents, announcements of related events, statistical work).
  •  3.  Providing personal information to a third party
    • The applicants' personal information will not be given to a third party without the consent of the applicant.
  •  4.  Request by applicant for notification, disclosure, discontinuation, and deletion of purpose of use
    • Applicants have the right to make a request to the organizer on disclosure, etc. of their own personal information (i.e., notification of purpose of use; disclosure; correction, addition, deletion of content; discontinuation or elimination of use; discontinuation of provision to a third party). In such an event, the organizer will first verify the applicant’s identity and respond to the request within a reasonable timeframe.
21. Inquiries
If there are questions and concerns, please send an email in Japanese or English to the below address.
  • (1) Please present the question(s) in a clear and concise manner. If there are multiple questions, please present them as a list. We may be unable to respond to long-winded questions.
  • (2) The questions will be answered upon internal consultation by the organizer. Please be aware that it will likely take 1-2 weeks upon receipt to respond.
  • (3) The evaluation of submitted works will be done by jury members through a rigorous process. We are unable to respond to such inquiries as those regarding the jury results, reasons for being or not being selected, etc.
  • Email: award@kogeisummit.jp
  • Website: kogeisummit.jp

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